Constitution

Constitution of the Scottish Esperanto Association

(Esperanto-Asocio de Skotlando)

  

  1. Name: The name of the organisation is the Scottish Esperanto Association. The Esperanto equivalent is the Esperanto-Asocio de Skotlando.

  2. Aims: The primary aim of the Association is:to advance the education of the public about the international language Esperanto. In pursuance of the Aim the Association will carry out the following activities: A: The dissemination and use of the International Language Esperanto. B: Teaching – and advocating the teaching of – Esperanto. C: The advocacy of the role of Esperanto in mitigating the world language problem. D: Fostering international contacts by means of Esperanto. E: Encouraging respect for all languages, in particular the languages of Scotland. F: Disseminating Scottish culture by means of Esperanto.

  3. Membership: The membership of the Association is those who have joined annually or for life.

  4. Administration: The business of the Association is managed by a Council. The Council consists of Officers plus 4 other elected Councillors. Officers and Councillors are elected every year by vote at the AGM. Every member of the Association has the right to vote in these elections. A member who does not attend the AGM may delegate another member to vote in their name. Every proposal for the election of officers or Councillors requires a proposer and a seconder. Only members of the Association may be Officers or Councillors.

  5. Officers: They are as follows: President, Vice-President, Past-President, Secretary, Treasurer, Editor of Esperanto en Skotlando and Webmaster. It is permitted for an Officer to occupy more than one office.

  6. Financial Year: The financial year of the Association is from the 1st January until the 31st December.

  7. Membership subscription: Council, during the Annual Congress, will decide the subscription for the following year. The subscription rate will continue until the finish of the financial year; i.e., 31st December. The subscription for life membership will be ten times the annual subscription. Council may increase or decrease the subscription for special groups or classes of membership or in exceptional circumstances waive the subscription. Annual subscriptions must be paid every year before the end of June. No formal request is required.

  8. Co-options: If during the year there is a Council vacancy, Council is permitted to make an immediate co-option.

  9. Duties of Officers : The President, or the Vice President in their absence, will chair every meeting. The Secretary will prepare the agenda for every meeting and record a correct minute which the President will sign at the next meeting after approval has been given. The Treasurer will receive and pay monies for the Association. He or She will keep and maintain the necessary accounts and protect the financial affairs of the Association. At the end of the financial year the Treasurer will close the accounts, prepare an accurate summary of the financial state of the Association and present a financially examined balance to Council. The editor of Esperanto en Skotlando will edit it, publish and report from time-to-time to Council. The Financial Examiner will have the duty of examining the accounts of the Association; and if they are in order signing a statement to this effect. He or she will make an annual report to Council.

  10. Financial Resources: The financial resources of the Association will be kept in a bank in an account or accounts in the name of the Association. Payments and withdrawals will take place with authorization from the Treasurer or Secretary. All funds and interest will be used for the aims of the Association. Any interest gained will be paid to the Association and not to individuals.

  11. Dates: The Annual Congress will take place in the spring or early summer; and the AGM will be part of the Congress. Meeting of Council will take place according to the decisions of the Councillors.

  12. Executive sub-committee The officers will constitute the executive sub-committee. The quorum is three persons, on the condition that the Secretary or the Treasurer is present. The executive sub-committee has the right to make decisions in urgent circumstances, but must report to the next meeting of Council.

  13. UEA: The Association will be in relationship with the Universala Esperanto-Asocio (World Esperanto Association). The nature of this relationship will be decided by UEA.

  14. EAB: The Association will be in a consultative relationship with the Esperanto Asocio de Britio (Esperanto Association of Britain). The Association will encourage membership of EAB.

  15. Matters for Discussion: All topics of interest to the Association or its members may be discussed during Association meetings and AGMs with the stipulation that the neutrality of the Association concerning politics and religion be respected. Details concerning any matters to be discussed should be received by the secretary at least twenty-one days before meetings.

  16. Constitutional Changes: This constitution can only be changed by a resolution of Council. A proposal for a change must receive a majority of two thirds of Council before it becomes effective. Any proposed change must reach the Secretary at least twenty-one days before the date of a Council meeting.

  17.  Winding-up of Association: The Association may only be dissolved by a special meeting convened to discuss this motion. Notice concerning a proposal to dissolve the Association must reach the Secretary in writing from at least five members; and the date Association must reach the Secretary in writing from at least five members; and the date and place of the special meeting must be sent by the secretary to the members at least twenty-one days before the meeting date. A proposal to dissolve the Association will only be valid if the motion is supported by at least three-quarters of the members present or voting by proxy. The motion must give details concerning the arrangements for dissolving the Association and for the disposal of all capital and possessions remaining after the payment of all debts. The disposal will be made to Esperanto-Asocio de Britio (reg. Charity 272676), for use in Scotland, and not to an individual or individuals. However, if this cannot be fulfilled, then to some other charitable institution with similar objects to the Association.

 

 

 

 

Constitution 1988; revised 1998, 2006, 2008, 2009, 2010 and 2011.